Hotel Facilities Management Expo – 25th & 26th September 2018, ExCeL, London

Hi Guys

We just wanted to let you know that we’re going to be exhibiting at Hotel Facilities Management  Expo, as we’d love to see you there! You can find us on stand 3912, on the 25th & 26th of September at ExCeL London, and tickets are free! Register for yours now here.


Designed to ensure you find the latest products, features and services to optimise the functionality of your hotel, here’s a taste of what this year’s incredible lineup has in store:

  • Meet the team in person as we exhibit alongside over 300 cutting-edge suppliers
  • Tune in to insightful panel sessions & discover the latest trends for 2019 and beyond
  • Feast your eyes on the hottest new technologies, systems and services especially ours 
  • Take advantage of unparalleled networking opportunities
  • Hear from over 150 of the industry’s most inspirational figures

….and that’s just the tip of the iceberg!

What’s more, your free ticket gives you access to all 7 of the co-located industry leading hospitality shows, collectively showcasing the future of design, technology and innovation in the sector.

So, what are you waiting for? Secure your free ticket now via and come down to the show to meet us on Stand 3912 !

We look forward to seeing you in London 

Who is responsible for fire safety image

Who Is Responsible for Fire Safety?

Fire safety is the set of practices intended to reduce the destruction caused by fire. It is something we should all be practicing in the workplace but who exactly is responsible?  

If you fall under any of the below, it is you who is responsible for fire safety.  

  • An employer 
  • The owner 
  • Facilities Manager 
  • Building Manager 
  • Risk Assessor 

Your responsibilities include: 

  • Have fire safety measures in place and maintain them  
  • Plan for an emergency 
  • Provide staff with the appropriate training and fire safety instructions 
  • Carry out a fire risk assessment and review it regularly  

It is a very important responsibility and should be taking seriously.  Not only are you planning for the safety of your workplace but also the people within it if a fire was to break out. It is your responsibility to ensure daily fire safety checks are being carried out and completed efficiently, weekly bell test are completed and fire drills are conducted every six months. This can take a lot of managing and time to record the data.  

Recording this information is also vital, in the event of a fire it will be these records that will aid fire professionals in doing their job.  Local fire and rescue authorities inspect premises and will check these records.  


What is required within each of your responsibilities? 

Fire safety measures 

  • Conduct daily fire walks checking for clear stairwells, exit doors are closed and in good condition.  
  • Do a bell test every week to ensure your alarm is in full working order and can be heard in all parts of your building. 
  • Check all fire extinguishers monthly, ensure they are in the appropriate place and safety tags intact. 
  • Emergency lighting should be checked and tested by qualified electricians. 
  • Internal fire doors should be checked every six months. Fire doors are in place to prevent a fire from spreading and causing more damage, it is important they are in good condition.  

Plan for an emergency 

  • Emergency plan should be created and documented.
  • Ensure it is visible to staff and customers around the workplace
  • Conduct regular fire drills.

Provide staff with the appropriate training and fire safety instructions 

  • Staff should be trained on carrying out fire walks and general fire safety measures.
  • Staff should be aware of the evacuation plan and practiced in the case of a fire to ensure safe evacuation.

Carry out a fire risk assessment and review it regularly  

The Responsible Person (RP) must to carry out a fire risk assessment, including measures to reduce or eliminate the risk of fire, and identify persons at risk.

  • Identify fire hazards 
  • Identify the people at risk  
  • Evaluate means of reducing and removing fire hazards  
  • Record the above findings and review it regularly. 


About us 

FireCloud365 is a fire safety management system for mid to large organisations. The software, which is operated through cloud technology, allows the customer to schedule, record and report all fire checks within a building. The paperless fire safety software that delivers more accountability and safety. Fire Safety Made Easy with FireCloud365.


Blog Fire reporting

Fire Checks What Should I be Doing Blog

Fire Checks – What Should I Be Doing?

Fire safety is important in every building no matter the size. It is even more important when a building is occupied by people. If you are responsible for fire safety and the safety of the people within a building, but are confused and unsure of what you need to be doing and when? We have put together a list of items you should be checking to ensure the safety of your building and occupants, reducing the risk of fires.


FireCloud365 mobile app NFC Tag Scanning FireCloud365 fire safety scan example


You should be checking all means of escape & fire exit doors are clear from obstruction.  It is also important to check your fire alarm panel normally situated near or behind reception within a building. Keep an eye out for errors or incorrect lightening.



You should be carrying out a bell test to ensure your alarm is in full working order and can be heard in all parts of your building. 



A visual check of all fire extinguishers, ensure they are in the correct location with correct signage, the safety pin is engaged and that it is correctly pressurized.  

Fire Extinguisher inspection 



Emergency lighting should be tested by a qualified electrician and Fire Detection System should be serviced quarterly by an authorized vendor who hold the relevant certificates for your territory. 


6 Monthly  

A check of all internal fire doors should be completed.


Fire hydrants located outside should be checked. Ensure they are clearly marked and free from obstruction in case Fire Service need to use them. 

It is important to carry out fire drills frequently. It reinforces the importance of fire safety and ensures that everyone is aware of what to do in the event of a fire.   



Fire Extinguishers should be serviced by an authorized vendor. 



Record, record, record. It’s vitally important that you record all of the above checks and retain all certificates in a system that is easy to access in the case of emergencies.

This is by no means an exhaustive list but this is something you should be doing at the very least.


About us 

FireCloud365 is a fire safety management system for mid to large organisations. The software, which is operated through cloud technology, allows the customer to schedule, record and report all fire checks within a building.  The paperless fire safety software that delivers more accountability and safety. Fire Safety Made Easy with FireCloud365. 


Online fire safety reporting

Are you Making a Murderer of yourself?


Did you know that if you own or run a building for example a hospital, office, hotel or even an airport, where there are emergency exits (the little green running men), then you must comply with Fire Safety legislation.



Believe it or not, legislation requires that you carry out daily, weekly, monthly etc checks to make sure that in the case of a fire, your building will operate and evacuate your staff/customers as safely and efficiently as possible. If you are not carrying out these checks you may be “Making a murderer” of yourself because all is well until something goes wrong.

Having over 14 years experience in the fire service and since starting with Firecloud365, I’ve had some interesting meetings with potential clients around Europe.

The lack of knowledge about the legal responsibility of the building owner or operator is petrifying. If there was a fire, who would be responsible for property damage or even loss of life? If you don’t know, my point is proven.

Nobody wants to be that person in front of the news camera explaining why somebody couldn’t escape from the building and died because of smoke inhalation or the that victims were burnt alive.




Are your fire registers not filled in, or filled in the day before the inspection? Are they paper based and so if there is a fire, what do you think is the first thing that will burn? Are your employees saying they carried out the checks but you have no way of proving it, tracking or improving the system?

We are not in the business of fire alarms, safety statements or extinguishers. We are in the peace of mind business. We can’t stop fire, but we can make sure your building operates in the way it’s supposed to in that event. We work closely with other fire safety providers.

Think of us as the difference between a bucket of water or a proper fire extinguisher. Both get the job done, but which would you want in the event of a fire?

Fire Safety Compliance isn’t another hassle, it’s law. It’s not a cost, it’s an investment. If you would like to find out more about how our software will help you be compliant, more efficient and effective about your fire safety, feel free to send me a message.

Let’s hope Netflix won’t be making a documentary about you….


Thanks for Reading and feel free to get in contact to discuss how FireClous365 Can help you



Think about every Fire Door, like there’s a Lion behind it ……KEEP IT SHUT

Building Managers PLEASE watch this video to understand the severity of not checking fire doors. Its recommend that we inspect our fire doors every six months, see below an extract from BS 9999:2008

TODAY is a good time to start this process, if your not doing it already . (And yes, this is all bedroom doors in hotels!!)


V.6.2 Fire doors

 All fire doors should be inspected every six months. In particular, it should be ensured that:

a) heat-activated seals and smoke seals are undamaged;

b) door leaves are not structurally damaged or excessively bowed or deformed;

c) gaps between the door leaf and the frame are not so small as to be likely to bind, or so large as to prevent effective fire and smoke-sealing;

d) hanging devices, securing devices, self-closing devices and automatic release mechanisms are operating correctly.

BS 9999:2008

If you would like help to ensure this is carried out on time and inline with legislation….give us a mail…